Bid Coordinator Role Summary
A leading global interior architecture and design studio is on the lookout for a detail-driven and proactive Bid Coordinator to join their London studio. Working closely with the Marketing team, this person will play a key role in the coordination of bid responses, proposals, and supporting materials, ensuring deadlines are met and submissions are of the highest quality.
This is a full-time position suited to someone who thrives in a fast-paced, collaborative studio environment.
Key Responsibilities
- Manage the CRM system, logging new enquiries, leads, contacts, opportunities, and RFIs, RFPs, and PQQs
- Coordinate responses to RFPs, liaising with creative directors, project managers, and stakeholders to gather information and schedule meetings
- Support the Contracts Manager with managing legal terms
- Collate bid documentation, including practice information, team bios, and case studies
- Maintain a well-organised record of submissions and track proposal progress
- Work with the Marketing Executive to keep the project portfolio, CVs, and case studies updated
- Assist in preparing client-specific presentations and pitch materials using InDesign or PowerPoint
- Manage the image library and ensure all marketing assets are up to date
About You
- Calm under pressure with the ability to manage multiple deadlines
- Excellent written and verbal communication skills
- Strong organisational and time management skills
- Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
- Working knowledge of Adobe InDesign is a plus
- Experience with Salesforce or similar CRM systems is beneficial
- Proactive team player with the ability to work independently
Benefits
- Hybrid working
- Private healthcare
- Regular social and sporting activities
- 37.5-hour work week
- Dog-friendly office