Executive Assistant to the Director of an Innovative Interior Design Studio

  • Permanent
  • London

HAUS Careers

We are excited to offer an outstanding opportunity for an Executive Assistant to join one of the most innovative firms in the interior design industry

Executive Assistant to the Director of an Innovative Interior Design Studio

Permanent
Salary: £45,000 – £55,000

Summary of this Executive Assistant Role

We are excited to offer an outstanding opportunity for an Executive Assistant to join one of the most innovative firms in the interior design industry. This 12-month position offers the chance to work closely with the Director of a highly esteemed interior design company, renowned for pushing creative boundaries and setting industry standards.

Role and Responsibilities of this Executive Assistant Role

  • Serve as the gatekeeper for the Director, anticipating needs and managing daily tasks with discretion.
  • Provide ad hoc Front-of-house coverage, maintaining the professional image expected at a leading interior design firm.
  • Manage the personal administrative tasks for the Director, including lifestyle bookings and handling personal correspondence, ensuring seamless integration of both personal and professional commitments.
  • Oversee the completion of corporate card statements and the processing of expenses with meticulous attention to detail.
  • Handle client communications confidently and efficiently, both over the phone and in writing, reflecting the high standards of the interior design community.
  • Execute extensive diary management, liaising with clients and fostering relationships that enhance the company’s reputation among interior designers.
  • Provide full administrative support, dealing with confidential information with the utmost integrity.
  • Manage the Director’s email account, prioritising and monitoring urgent inquiries to facilitate effective communication flows.
  • Maintain office supplies and filing systems tailored to the fast-paced needs of the interior design industry.
  • Act as the primary point of contact for clients in the absence of the Director or other senior designers, ensuring continuity and quality of service.
  • Propose guest lists for various corporate events, reflecting the company’s standing in the interior design sector.
  • Coordinate travel arrangements for both personal and business needs, embodying the efficiency and style befitting a top-tier interior design firm.

Additional Responsibilities

  • Assist in diary management for other senior team members, including the Associate Director and New Business Consultant, to maintain alignment across all operations.
  • Prepare documentation and conduct preliminary research for new business initiatives, staying ahead in the competitive interior design market.
  • Handle initial inquiries from the website, providing timely and professional responses to prospective clients.
  • Record minutes for business and new client meetings, ensuring all details are captured accurately and styled to reflect the sophistication of the interior design industry.
  • Collaborate with the Head of Business Development and the Marketing Manager to keep project trackers and promotional materials up-to-date and reflective of the company’s high standards.
Qualities
  • Hardworking, conscientious, and supremely organised, with an acute eye for detail typical of the finest interior designers.
  • A strong team player capable of interacting daily with visitors, clients, and the wider team, fostering a collaborative environment.
  • Deep appreciation for the ethos of the interior design community, embodying the company’s innovative and stylish approach.
  • Highly motivated with a zest for continual learning, eager to progress within the vibrant world of interior design.

Skills/Knowledge needed for this Executive Assistant Role

  • Exceptional time management and communication skills, essential for high-stakes environments like interior design.
  • A friendly and approachable demeanor, paired with superb soft skills and emotional intelligence, crucial in the interior design sector.
  • An independent worker with a solid understanding of Microsoft Programs essential for managing the multifaceted needs of an interior design firm.
Event Management
  • Take full responsibility for the event budget, ensuring all functions reflect the premier status of the interior design firm.
  • Design and circulate invitations that capture the essence of the company’s position in the interior design industry.
  • Maintain a commanding presence across all company events, delegating tasks to ensure smooth execution and stellar representation of the interior design ethos.

Job #21733

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