Document Controller Role Summary
A large international multi-disciplinary practice is seeking an experienced Document Controller with strong working knowledge of Newforma, Aconex, and Viewpoint EDMS platforms. This role involves overseeing the management of drawings and technical documentation across these systems, therefore working experience with these systems is essential.
The practice is known for its sustainable designs across a wide range of sectors – Culture, Hospitality, Residential, Retrofit, Science, Leisure, Urban Design, Commercial and more. They have a global presence so this is a great opportunity to work on major international projects.
Document Controller Key Responsibilities:
- Manage and track all incoming/outgoing technical documents and drawings using various EDMS platforms.
- Maintain consistent file naming and storage on the internal network, following the practice’s structured project filing system.
- Prepare Drawing Issue Sheets and Returned Drawing Submittal Sheets for formal document submissions.
- Log outgoing documentation accurately in Newforma Document Control.
- Support project teams with workflow monitoring, deadlines, and document coordination.
- Collaborate with the BIM team to review external information requirements.
- Distribute drawings/documents to internal and external stakeholders electronically.
- Maintain up-to-date project directories and contact lists in Newforma.
- Provide training and guidance on document control best practices to internal teams.
- Liaise with external Project Information Coordinators and contribute to improving document control standards.
- Assist in updating company manuals, policies, and refining internal document control procedures.
- Ensure proper archiving of all project-related data in Newforma and the Archive database.
- Handle document-related tasks from shared mailboxes and implement controls across new projects.
- Support other internal teams with document management for policies, guidelines, and manuals.
- Perform additional duties as assigned by the Document Control Manager or Project Leader.
Requirements:
- Experience working as a Document Controller in an architectural practice.
- Proven experience with Aconex, Viewpoint, 4Projects and Newforma.
- Strong understanding of document management systems, file structures, and project workflows.
- Knowledge of ISO 19650.
- Excellent organisational, communication, and attention to detail.
- A collaborative team player, adaptable and a problem-solver.
Benefits of this Document Controller Role:
- Competitive salary
- Discretionary profit share
- Private healthcare
- Enhanced maternity and paternity pay and leave
- Sabbatical leave