Financial Controller and Team Assistant

Hybrid-working 12-month Maternity Cover fixed term contract

Expanding and Creative Practice

Salary Guide: £28,000 – £35,000

Summary

A fantastic Architecture practice located in London is looking for Financial Controller & Team Assistant, to join their expanding and creative team. This is a Maternity cover position, fixed at 12 months, with the possibility of a permanent contract, following the end of the contract review. This role offers a hybrid-working and is available for either the London or Cotswolds offices. The ideal candidate will be organized, proactive, and a great communicator. This role would suit someone who has experience within the industry in a finance-focused role. And is adept with multi-tasking and enjoys a creative challenge.

Job description:

Financial duties:  

• The successful person will work alongside the Directors and the Studio & Marketing Assistant.
• The role will involve assisting three directors across two offices, London & the Cotswolds
• Sophisticated and practical understanding of finance within a design studio
• You will be an excellent communicator, with a professional manner
• You will be able to manage all the finance duties in the business from billing and invoices to chasing payments, running systems, and bookkeeping
• Managing direct debits & subscriptions
• Making direct payments from banking platforms
• Overseeing Cashflow, P+L, and Balance Sheet within Xero
• Raising and issuing monthly invoices to clients
• Administration of payroll and liaison with payroll bureau
• Managing monthly employee expenses

Team Assistant duties: 

• To provide personal assistance to the Directors and ensure that the company’s goals and objectives are met
• Manage professional and personal diaries and schedules for Directors, including email, travel arrangements, client management, and company logistics
• Support the Directors in ad hoc administrative duties
• Potential to assist in ad hoc marketing deliverables

Skills necessary: 

• Excellent written and verbal communication skills
• Highly organised and strong time-management skills
• To be able to manage and coordinate multiple tasks at once
• Great attention detail
• Proactive approach
• Professional and diligent
• Detailed experience of wage journaling
• Experience in Xero accounting platform
• Excellent knowledge of Excel and to be ability to assist in overseeing project profitability
• An interest in Architecture, Interiors, Estates, and Marketing is preferable
• Minimum of 2 years within a similar role
• Knowledge of Microsoft Office
• Must have a good attitude to work as they are a close-knit team.

About the company:  

• Hybrid and flexible working
• Great practice environment with a very friendly atmosphere
• Relaxed workspace and enthusiastic team
• The practice maintains a strong work-life balance
• Part of a growing team

One more thing…

If you fit the criteria of all skills, characteristics, as well as software knowledge, for this Financial Controller and Team Assistant role then please apply below. Attach your CV and a portfolio with detailed samples of work detailed to this role.

If you have a friend or colleague who you know is looking for a similar organised, proactive, and great communicator role; refer them over to us and take great advantage of our referral scheme as mentioned below.

If you would like to apply for this opportunity, please click below.

Article25 are our registered charity of choice. Refer someone for this job and we will give them and you £150.

Job # 16697