Office Manager & Team Coordinator Role Summary
An award-winning product design studio is seeking a confident, proactive, and highly organised Office Manager and Team Coordinator to support their dynamic team. This is a varied and evolving role, ideal for someone who thrives in a fast-paced creative environment, brings a positive can-do attitude, and loves to keep everything running seamlessly behind the scenes.
You’ll act as the go-to person across the studio, supporting the Directors with complex diary and travel management, handling day-to-day office operations, and assisting with marketing, HR and events. This is a pivotal position for someone who wants to make a meaningful impact.
Key Responsibilities
- Extensive diary and travel management for the senior team
- Inbox management, meeting reminders, expense tracking, and occasional out-of-hours support
- General support to the wider team, including document production, travel bookings and event coordination
- Oversee the upkeep of the studio, supplier liaison, H&S compliance and inventory management
- Greet visitors, manage phones and emails, maintain databases and ensure the studio environment remains tidy and efficient
- Coordinate internal and client-facing events, weekly product presentations, and team socials
- Support the PR Manager with in-house and external marketing, PR and social media content
- Assist with creating promotional materials and coordinating project photo/video shoots
- Provide admin support for training, recruitment, onboarding, and maintaining accurate employee records
- Help implement HR policies and employee engagement initiatives, supporting the Head of People
Key Skills
- Exceptionally organised, calm under pressure and focused
- Previous experience in a similar PA or Office Manager role within a creative business
- Excellent communication, interpersonal and multitasking skills
- Confident with MS Office; familiarity with facilities, HR or marketing tools a plus
- Discreet, approachable, and genuinely passionate about creating a positive team culture
Benefits
- Birthday day off
- Half-day Fridays
- Cycle to work scheme
- Gym membership
- Regular socials and more!