Role Overview
HAUS are working with a prestigious interior design studio who are seeking a highly organised Procurement & Furniture Logistics Coordinator to support both the Interior Design and Furniture departments. This pivotal role ensures the smooth running of all purchasing, supplier communication, and logistics associated with bespoke furniture, fabrics, lighting, and accessories for their interior projects.
The successful candidate will be responsible for managing orders from placement to installation – tracking production schedules, coordinating shipping, and liaising closely with suppliers, workshops, and the finance team. This is a hands-on role suited to someone with strong administrative and communication skills who enjoys working as part of a collaborative creative team.
Key Responsibilities
Procurement Management
- Raise and process purchase orders for all FF&E and bespoke items through Estimac.
- Liaise with suppliers to confirm specifications, pricing, lead times, and delivery schedules.
- Track all orders to ensure items are produced and delivered in accordance with project and store timelines.
- Maintain accurate records of all supplier correspondence, quotations, and order confirmations.
- Support designers in obtaining samples, quotations, and stock information.
Retail & Stock Procurement
- Manage procurement of stock for the retail shop, including re-orders and seasonal buying.
- Liaise with suppliers, agents, and the merchandising team to ensure timely delivery and stock accuracy.
- Monitor inventory levels and update stock records as required.
- Assist in product uploads and stock management within Shopify or equivalent retail software.
- Support coordination between the retail, furniture, and finance teams to ensure alignment across channels.
Furniture Logistics & Delivery
- Coordinate transport, shipping, and customs documentation for international and domestic projects.
- Liaise with receiving warehouses, delivery teams, and site managers to schedule installations.
- Ensure items are inspected, labelled, and delivered according to project or retail schedules.
- Assist in preparing installation schedules and oversee snagging lists with designers.
Financial & Administrative Support
- Liaise with the finance team to ensure accurate invoicing, deposits, and payments.
- Maintain supplier account details and ensure compliance with studio procurement procedures.
- Support the Head of Interior Design and Head of Furniture in maintaining project and retail expenditure reports.
Skills & Experience
- Minimum 3 years’ experience in procurement, logistics, or FF&E coordination within an interior design, furniture, or retail environment.
- Excellent organisational skills and meticulous attention to detail.
- Strong written and verbal communication skills, with a confident and professional manner.
- Proficient in Estimac, Microsoft Excel, and Shopify (or equivalent e-commerce platform).
- Ability to manage multiple deadlines and work effectively across departments.
- An appreciation for quality, craftsmanship, and timeless design.