Privacy Policy
Last Updated: 08-Sep-2026
This Privacy Policy explains how Design Recruitment Services Ltd, trading as HAUS Careers (“HAUS Careers”, “we”, “us” or “our”), collects, uses, stores and shares personal data.
Design Recruitment Services Ltd is the data controller responsible for the personal data described in this Privacy Policy.
Design Recruitment Services Ltd is registered in England and Wales under company number 10436016. Our registered office is Cargoworks, 1-2 Hatfields, Waterloo, London, SE1 9PG.
You can contact us about this Privacy Policy or the way we process your personal data at:
Email: hello@hauscareers.com
Telephone: 0203 800 1454
This Privacy Policy applies to personal data we collect through our website at hauscareers.com, as well as personal data we process in connection with our recruitment services where explained below.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our services, business practices or legal obligations. Any updated version will be published on this page and the “Last updated” date will be amended accordingly. Where a change materially affects how we use personal data, we will take reasonable steps to bring the change to the attention of affected individuals where appropriate.
We may collect and process personal data including:
- name and contact details, including email address, telephone number and postal address;
- CV, resume, portfolio and professional profile information;
- employment history, qualifications, skills and professional experience;
- current and desired job title, salary/rate, availability, location and working preferences;
- LinkedIn and other professional-profile information;
- recruitment activity, including roles discussed, applications, submissions, interviews, interview feedback, references, offers and placements;
- correspondence and communications with you, including email and telephone contact, and where applicable call recordings, transcripts or summaries where appropriate notice has been provided;
- internal recruitment notes, assessments and candidate-review information;
- right-to-work, visa and work-authorisation information;
- professional registrations, memberships and accreditations; and
- other information you choose to provide to us in connection with our recruitment services.
Where necessary and permitted by law, we may process special-category personal data, for example health or disability information required to support reasonable adjustments, and criminal-offence or DBS-related information where required for a particular role or legal/compliance purpose. Where we do so, we will identify the appropriate lawful basis and any additional condition required under applicable data-protection law.n law.
We may obtain personal data:
- directly from you, including through our website, candidate-registration forms, email, telephone or other correspondence;
- from CVs, portfolios and other recruitment material you provide;
- from recruitment websites and job boards, including services through which you have made your professional information available to recruiters;
- from professional networking platforms such as LinkedIn;
- from publicly available professional sources;
- from referrals or recommendations;
- from clients or prospective employers in connection with an application, interview or placement;
- from referees, current or former employers where relevant to a recruitment process; and
- from information already held as part of a previous recruitment relationship with you.
We process personal data for the following purposes:
- providing recruitment and candidate-search services;
- maintaining and updating candidate records;
- assessing your experience, skills, preferences and suitability for vacancies;
- contacting you about roles and recruitment opportunities;
- matching your profile with vacancies and client requirements;
- preparing candidate profiles and recruitment submissions;
- introducing or submitting candidates to prospective employers or clients where appropriate;
- arranging and administering interviews, offers and placements;
- communicating with candidates and clients about recruitment activity;
- maintaining records of recruitment activity and previous interactions;
- improving and administering our recruitment services and systems;
- complying with legal, regulatory and data-protection obligations;
- establishing, exercising or defending legal claims; and
- sending marketing or promotional communications where permitted by law.
We only process personal data where we have a lawful basis to do so under UK data protection law.
Depending on the purpose and circumstances, we may rely on the following lawful bases:
| Purpose | Lawful basis |
|---|---|
| Candidate sourcing, matching, assessment, contact and recruitment activity | Legitimate interests – Article 6(1)(f) |
| Candidate introductions or submissions to prospective employers | Legitimate interests – Article 6(1)(f), where proportionate and within reasonable candidate expectations |
| Processing necessary to comply with a legal or regulatory requirement | Legal obligation – Article 6(1)(c) |
| Handling complaints, disputes and legal claims | Legitimate interests – Article 6(1)(f) |
| Electronic direct marketing | Consent – Article 6(1)(a) where consent is required under PECR; or legitimate interests – Article 6(1)(f) where permitted by PECR and appropriate following a legitimate interests assessment. |
Where we rely on legitimate interests, we consider the purpose of the processing, whether the processing is necessary, and whether our interests are balanced against the rights and interests of the individual concerned.
Where we process special-category personal data or criminal-offence information, we will also identify any additional condition required under applicable data-protection law.
We may share personal data where reasonably necessary for the purposes described in this Privacy Policy, including with:
- clients and prospective employers in connection with recruitment opportunities;
- organisations involved in arranging or supporting interviews, placements or engagements;
- service providers that support our recruitment, CRM, communications, document-storage, website and IT systems;
- professional advisers, including accountants, legal advisers and insurers;
- regulators, courts, law-enforcement authorities or other bodies where disclosure is required or permitted by law; and
- another organisation in connection with a genuine restructuring, acquisition or sale of all or part of our business.
When providing candidate information to a prospective employer or client, we only share information that is reasonably relevant to the recruitment purpose.
Where third parties process personal data on our behalf, we require appropriate contractual, confidentiality and security safeguards. Where a recipient acts as an independent data controller, it is responsible for its own processing of the information it receives.
We do not sell personal data. process special-category or criminal-offence data, for example information required in connection with particular role, compliance or vetting requirements. Where we do so, we will identify an appropriate lawful basis and additional condition under applicable data-protection law.
Some of the organisations and service providers we use may process personal data outside the United Kingdom.
Where personal data is transferred outside the UK, we will ensure that an appropriate safeguard or lawful transfer mechanism is in place where required. This may include:
- transferring personal data to a country covered by UK adequacy regulations;
- using approved contractual safeguards, such as the UK International Data Transfer Agreement or an approved UK Addendum; or
- relying on another permitted transfer mechanism under UK data-protection law.
We take reasonable steps to ensure that personal data transferred internationally continues to receive an appropriate level of protection.
We retain personal data only for as long as reasonably necessary for the purposes for which it was collected, taking into account the nature of the information, our relationship with you, the purpose of the processing and applicable legal, regulatory and operational requirements.
Candidate and recruitment records are reviewed periodically and are deleted or anonymised when they are no longer reasonably required for recruitment purposes. In deciding how long to retain recruitment information, we consider factors including the date of our most recent meaningful interaction with you, whether you remain actively engaged with our recruitment services, the relevance and accuracy of the information, and whether there is an ongoing recruitment process or other legitimate reason for continued retention.
Certain limited records may be retained for longer where necessary to comply with legal or regulatory obligations, respond to data-protection requests, or establish, exercise or defend legal claims.
We maintain internal retention criteria and review the personal data we hold at appropriate intervals. Where information is no longer required for a lawful purpose, it will be deleted or anonymised.
We may use recruitment technology to assist our consultants with activities such as searching, organising and matching candidate information against vacancies or client requirements.
These tools may help identify potentially relevant candidates or opportunities, but HAUS Careers does not make recruitment decisions about individuals solely through automated processing where the decision would have a legal or similarly significant effect.
Candidate suitability, introductions and other recruitment decisions involve human review and judgement by our consultants.
Where we introduce any automated decision-making that is subject to specific requirements under UK data-protection law, we will provide the relevant information and safeguards to affected individuals. use an appropriate lawful transfer mechanism, such as UK adequacy regulations or approved contractual safeguards, where required.
Under UK data-protection law, depending on the circumstances, you may have the right to:
- request access to personal data we hold about you;
- request correction of inaccurate or incomplete personal data;
- request erasure of your personal data;
- request restriction of processing;
- object to processing based on legitimate interests;
- object at any time to processing for direct-marketing purposes;
- request portability of certain personal data;
- where applicable, request not to be subject to a decision based solely on automated processing that produces legal or similarly significant effects; and
- withdraw consent at any time where we rely on consent. Withdrawal does not affect the lawfulness of processing carried out before consent was withdrawn.
To exercise your rights, contact hello@hauscareers.com.
We will respond in accordance with applicable data-protection law.
You have the right to object to processing based on our legitimate interests. You also have an absolute right to object at any time to the use of your personal data for direct marketing.
You also have the right to complain to the Information Commissioner’s Office (ICO) if you are concerned about our use of your personal data.
We use cookies and similar technologies on our website to provide essential functionality and, where permitted, to understand how our website is used and improve our services.
Where cookies or similar technologies require consent, we will obtain your consent before using them. You can manage or change your choices through our cookie settings.
For more information about the cookies and tracking technologies we use, their purposes and your choices, please see our Cookie Policy.
We use appropriate technical and organisational measures designed to protect personal data against unauthorised access, loss, misuse, alteration or disclosure. Access to personal data is limited to people and service providers who require it for legitimate business purposes and who are subject to appropriate confidentiality and security obligations.
We review these measures periodically and update them where appropriate to reflect changes in our systems, services and security risks.
Our website may contain links to websites or services operated by third parties. We are not responsible for the privacy practices, content or security of those third-party websites or services.
If you follow a link to another website or service, we recommend that you review its privacy information to understand how that organisation collects and uses personal data.
If you have any questions about this Privacy Policy, wish to exercise your data-protection rights, or have concerns about how we process your personal data, please contact:
Design Recruitment Services Ltd trading as HAUS Careers
Cargoworks, 1-2 Hatfields, Waterloo, London, SE1 9PG
Email: hello@hauscareers.com
Telephone: 0203 800 1454
If you are not satisfied with our response, you have the right to raise a complaint with the Information Commissioner’s Office (ICO). Further information is available at ico.org.uk
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